I'm looking for ways to securely allow external access to a SharePoint site on Office 365. My goal is to provide a one-time access solution, like single-use tokens or temporary accounts, so that new hires and contractors can view important documents before their official onboarding. Does anyone have suggestions on how to implement this effectively? Thanks in advance!
3 Answers
If the guests will be using their own email addresses, setting up guest accounts could be a straightforward way to go. It lets them access the site without needing a permanent account.
Honestly, I might be overcomplicating things. You can just use the Specific People link option in SharePoint. It sends an email with an access link and a code for the guest.
That sounds simple and effective! I'll look into that today, thanks!
Many HR systems have features that can facilitate temporary access, or you could consider third-party services like DocuSign for secure token sharing. It's good to explore those options as well.
I hadn't thought about that! I'll definitely check into it.
That sounds like a viable option, especially if these guests might need to revisit the site later. It's also worth comparing this method with the Specific People option in SharePoint.