How can we prevent unauthorized AI recording in meetings?

For unmanaged participants, this is mostly a policy and contractual problem rather than a technical one. Set clear requirements for meeting attendance, prohibit recording or transcription without consent, and include meaningful consequences in agreements with customers, partners, and contractors. Technical controls can reduce risk, but they cannot guarantee that an attendee's device is not recording.

Treat this as a broader data-loss and meeting-confidentiality issue instead of focusing only on recognizable bots. Use sensitivity-based meeting policies, limit access to highly confidential discussions, notify attendees that recording is prohibited unless explicitly authorized, and avoid sharing sensitive information with participants whose devices you cannot manage.

First clarify whether the concern is automated services brought in by your own users, external attendees, or both. If the recording happens on an unmanaged device, the meeting platform generally cannot reliably detect or block it. Controls can help with known bots, but they won't stop someone from using a local application or even a separate recording device.