What are the best ways to set up scanning to OneDrive or SharePoint with Ricoh devices?
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TechWhiz99
I'm in the process of upgrading our organization's printer/scanners to Ricoh devices, and after a tough experience setting up cloud printing, I'm now tackling the next task: implementing scanning directly to Microsoft storage, specifically OneDrive and SharePoint. If anyone has done this before, I'd love to hear your insights! What steps did you follow and were there any particular challenges or tips I should know about?
Answers
I set up a Synology NAS that the copier scans to, and then I use their sync app to automatically sync those files to SharePoint. It’s a practical solution if you have the setup available.
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If you have newer Ricoh models, they may offer a scan to SharePoint feature right out of the box. However, based on what I've tested, it seems like you might need an add-on if your devices have older software.
SyncMaster98: That’s interesting! I got the impression this was a built-in feature, but it sounds like it’s not so straightforward.
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Another option is to scan to email and then use Power Automate to transfer those scans into the user's OneDrive based on their email address. However, I do worry that this approach might train users to rely too much on email for file storage, which isn’t ideal!
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Consider using Papercut MF; it’s a solid investment. It streamlines the process and is user-friendly, although the pricing might be something to look into if you're considering it.
CuriousCat88: What’s the pricing like for Papercut MF? Just trying to gauge if it fits our budget.
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You might want to check out Ricoh's Smart Integration (RSI), which allows you to scan directly to popular cloud services like SharePoint and OneDrive. Just a heads up, it usually comes with a subscription cost, so be sure to confirm that with your vendor while you're acquiring the equipment. Good luck!
PrintNinja43: Thanks for the tip! I'll definitely talk to the vendor about it.
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TechGuru46: That sounds like a great workaround! I might consider it.