I want to set up a small, private forum for a tabletop roleplaying group. There would be no more than about 40 members, and the site would be primarily text-based with modest bandwidth needs. Some members write lengthy roleplay and fiction involving mature themes, so I need a host whose policies clearly permit adult written content. We would not need image or file uploads. I have maintained phpBB before and would prefer an affordable option, ideally around $10–15 per month. What forum software and hosting combinations would be suitable?
4 Answers
You don't necessarily need expensive commercial forum software. Self-hosted options such as MyBB, Simple Machines Forum, phpBB, or Flarum can work well for a small private group. The free software is usually less of a concern than the hosting agreement, so avoid shared hosting with vague or restrictive acceptable-use rules. Also, disabling file uploads would make the setup simpler and reduce moderation and storage concerns.
A small VPS should handle 40 users easily, especially for a text-only forum. You could install phpBB through a control panel or manually, and the self-hosted software itself generally won't impose the same content restrictions as hosted platforms. The important part is checking the provider's terms carefully—some hosts restrict adult material, even when it is only written content. A VPS in the $5–10 range may be enough, with a domain added separately.
A private chat server may be convenient for quick conversations, but it can become awkward when posts regularly run several thousand words. A proper forum will give you better organization, searchable archives, separate threads, and easier access to older roleplay. Self-hosting on a spare computer is also possible, but it requires dependable internet, backups, security updates, and a way to handle changing home IP addresses.
Discourse on a small VPS is another possibility if you want modern discussion features and long-form posts. A basic server in the $5–10 monthly range should be sufficient for this size, though Discourse uses more resources than traditional forum software. Putting a domain and basic bot protection in front of it can help, but confirm that the VPS provider allows your intended content before signing up.
That makes sense. I already know phpBB, so the main decision will probably come down to finding a host with clear policies and reliable support.