I'm trying to figure out how to create news posts on our SharePoint page but have them display as being posted by 'HR Team' rather than my own name and profile. Currently, whenever I post something, it shows my name and picture, which I'd like to avoid. Since I'm the only one making these posts, I thought about using a service account named 'HR Team', but I'm concerned it's not the best practice, especially regarding password management. Is there a more effective way to achieve this? Could using a Microsoft 365 group named 'HR Team' be a viable option?
3 Answers
What if you set up a form that connects to Power Automate? You could create a flow that posts using the service account, giving you better control without sharing the password directly. It’s a bit of an extra step but could be worth it.
I wouldn't even entertain the service account idea. It's really a bad road to go down. Giving one person that kind of access can lead to problems if they’re unavailable one day.
Totally agree with you. That's just asking for trouble.
Exactly! If that person who controls the account goes on vacation, it could create huge issues for everyone else. Not worth the risk.
Using a shared mailbox or an Office 365 group could be a solution. Just make sure it has the necessary permissions for posting news on SharePoint.
Do these options really allow posting to SharePoint? I’m not sure they have that capability.
Sounds complicated! I'm not very familiar with Power Automate, but maybe this could be a good way for me to learn something new.