I'm facing a challenge with our Office 365 Business Standard licenses, which offer 50 GB of storage. A few employees are nearing this limit and are starting to panic because of mailbox full warnings. My thought was to backup their mailboxes into PST files, delete some of their emails from the cloud, and then let new emails come in without issues. However, I want to ensure this is a reliable approach and avoid potentially losing important documents or emails. So, is exporting to PST, cleaning up the cloud mailbox, and re-importing when necessary a good plan?
4 Answers
You might want to look into the online archival feature, which expands storage significantly. With a proper retention policy in place, you can ensure mailboxes remain neat and manageable without stressing about PST files. Set rules for auto-archiving emails—this could streamline your storage issues effortlessly.
Exactly! No one likes dealing with giant PST files, much easier to let the system manage emails.
Asking users to handle their mail is tough, but you can always give them a little push. They usually end up realizing they have to clean things out when they hit those mailbox limits. Maybe create a policy for them, or even provide training on how to manage their email better!
Absolutely! Sometimes a little nudge is needed to get them in gear.
Right! A little training can go a long way to avoid a full mailbox crisis.
Backing up to PST files might sound straightforward, but it can actually create more problems than it solves. Managing a 50 GB PST is tricky—it can easily get corrupted. Instead, consider using Exchange's online archiving features which offer a much better solution. That way, you can avoid the hassle of local PST files altogether!
Yeah, PSTs are notorious for issues. Online archives let you keep everything safe and accessible without the risk of data loss.
Plus, managing archives via the cloud means less hassle for users too!
Honestly, the whole PST idea sounds a bit risky. Instead, encourage users to delete older emails and attachments, especially the large ones. Over time, clutter will be inevitable, and they'll just fill up space again if they keep using the same methods. Help them learn to manage their mail better instead of relying on PSTs that could lead to data management nightmares!
Totally agree! Once they hit the limit again, they’ll be back in the same situation.
Exactly, sometimes a good clean-up is what they need rather than a backup solution.
Right! And those policies can keep everything organized too, which is a huge plus.