We're in the final stages of moving everything from our Exchange server to Office 365. The last part is setting up all our mail-enabled devices like printers, UPS systems, and a few applications to work with Office 365.
From your experience, what's easier to manage? Should I just reprogram all the devices to send mail directly to the Office 365 SMTP? Typically, many of these devices don't support modern authentication, so I'm wondering what options I have. Alternatively, would it be worth it to set up a mail relay server on IIS, using the same IP as our old Exchange server? Or could that cause more complications than it's worth?
5 Answers
Using Office 365 works, but it’s definitely a bit more complicated compared to going with a cloud relay like SMTP2GO. For flexibility and ease, going for an internal relay or a cloud solution will likely be better in the long run.
I definitely recommend using a service like SMTP2GO. It’s much easier than dealing with the other options, and it handles everything smoothly without all the hassle.
Honestly, if your printers don’t support modern authentication, going for a cloud SMTP provider is the way to go. It’ll save you a lot of headaches in the long run!
Setting up a Postfix mail relay could be a solid choice. It allows for better monitoring and centralizes your SMTP management. If you want everything Microsoft-based, then an IIS mail relay could work, provided you set it up correctly.
If you're considering direct send, make sure to add the sending IP to your SPF record so Microsoft recognizes it. Direct send works fine for small setups like yours, especially if you can handle DNS redirects to avoid reconfiguring all devices. I’ve got it running on my own multi-function devices with success!
Yeah, I agree! Just make sure you’re aware that direct send only sends to internal destinations. But it should handle your smaller setup well!