We're currently using a file server and with our IT team being stretched thin, we're exploring options to migrate to a cloud solution that allows for easier management, simplified backups, and eliminates the need for VPN sign-ins. Ideally, we want a cloud file server that offers better security than just exposing a Windows SMB server to the internet. Since our file server has been around for 11 years, while I've only been here for 3, the organization of data is decent but not the best. We're fortunate to have a good permission structure in place already, which we'd like to maintain as we transition to the cloud. We're particularly considering SharePoint, OneDrive, and Azure Files, but I'd love to hear your thoughts, especially on Azure Files, as I don't have much experience with it. If there are other solutions that might fit our needs, I'm all ears!
4 Answers
It really depends on the data you have. If you’re under 1TB and mostly dealing with Office files and PDFs, SharePoint could work well for you. Setting up teams for your groups makes migrating easier with the SharePoint Migration Tool. But if you have more heavy-duty files, like CAD or visual design work, you might want to check out Egnyte, though it can be pricier.
Honestly, if you think lifting and shifting to the cloud is a solution without solid IT support, think again. It's often costly and you end up facing the same problems, just in a different setting. Don't rush to move everything to the cloud without examining the real needs. Keep your current setup if it works for you—more often than not, the cloud isn’t magic; it's just a different way of doing the same things.
Just so you know, OneDrive and SharePoint are quite similar behind the scenes. OneDrive is more personal file storage while SharePoint is great for shared document libraries. If you want to use SharePoint, committing to a cloud-native environment works best, especially for Microsoft Office files. For creative works, syncing libraries could lead to issues, and in that case, Azure Files might be better suited.
From what I've heard, Azure Files behaves most like a NAS in the cloud. I’ve set up SharePoint for my own organization, and while it can enhance collaboration, the storage costs can add up fast. Remember, OneDrive and SharePoint are pretty much two sides of the same coin, so if easier administration is crucial, consider how it impacts your workflow. If you want a real NAS replacement that simplifies access for your office workers, Azure Files sounds like the way to go.
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