I'm part of a small company with about 15 employees, and we haven't had much experience with subpoenas until now. We received a request to provide all emails exchanged between our company and another within a specific date range. I managed to export the emails as PST files from Microsoft Purview and sent those to our attorney. However, they asked for the emails in PDF format instead. This seemed unusual to me, but is it standard practice? I did use Purview to save the emails as MSG files and created a Python script to convert those to PDFs, but I'm curious if there's a simpler tool or method out there. Also, is providing emails as PDFs a common requirement in such requests?
3 Answers
It's pretty common for law offices to request emails in PDF format. They often prefer this because it's easier for them to review without needing special software. I usually open the PST in Outlook and print it directly to PDF. This can help them save time and costs since they won't need a tech person to help with conversions. It's definitely a method I see a lot, especially from smaller firms.
You're correct; PDFs are often requested in legal contexts. Most legal software supports PDFs, which is likely why they want them in that format. I once dealt with a situation like yours and found a program called EDLitigation really useful for converting PSTs to PDFs. Check it out if you face this issue again!
Many lawyers just find PDFs easier to work with. You could look up 'PST to PDF converter' online, and you'll find plenty of options available. Some of them can batch convert files, which would simplify your process quite a bit!
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