What Naming Scheme Do You Use for End User Devices in Healthcare?

Our naming scheme includes the location's name followed by the floor number. For instance, a device at "123 Jump Street" on the 8th floor would be labeled 123JUMPST8FLPC02. It’s straightforward and helps with identifying devices quickly.

We just use the service tag or serial number since it won’t change regardless of device assignment. It’s simple and keeps things hassle-free.

In my healthcare organization, we manage over 20,000 devices. Our naming convention is pretty structured: we start with a site/building code (a 2-4 letter code), sometimes add a department, followed by the floor number, then specify if it’s a desktop or laptop, and finish with a four-digit number. For example, a desktop in the "Zulu Zoo ED" on the first floor would be named ZZED1DT0001. It keeps things organized, especially for updates and deployments across multiple sites.

We have a system that includes branch numbers, device types, user initials, and the year assigned. For example, a laptop for John Doe in Houston might be labeled 21NBJD25. While it works fine for small groups, keeping track can be a hassle with changing users, but when updated, it's very intuitive for IT staff.

We keep it simple with generic names like DESKTOP001, LAPTOP001, TABLET001, etc. It may not be fancy, but it gets the job done!