I'm working at a small tax prep business that uses Microsoft Business Premium and Teams phone plans. Most of our employees only work part-time for about four months each year, and we want to avoid paying for licenses all year round. What's the best way to remove a user's license while still keeping their data?
5 Answers
To keep the user data, you'll have to maintain some form of licensing. You could go month-to-month with a lower-tier license, or simply bite the bullet and pay for annual licenses. It’s all about balancing costs!
By the way, why are you using MS Business Premium? Have you considered other options that might suit your needs better?
Consider converting users to shared mailboxes, exporting OneDrive data to a SharePoint site, and then stripping their license until the next busy season. It's like putting the license up on a shelf until it’s needed again!
You can buy M365 licenses on a monthly basis instead of annually. Sure, Microsoft hits you with higher costs, but when you're only needing licenses for four months, it could end up saving you money overall.
Our practice is to remove licensing and delete the user when they're not active, accepting data loss after 30 to 60 days. We don't let others access their files in the meantime, as that can get messy. It’s all about keeping processes organized without relying on individual user storage!
Haha, exactly! Just like decorating for the holidays, right? Welcome back, dangly blue license!