Hey everyone! We're running into a bit of an issue at work with our Office 365 email. Each user has a limit of 50 GB of mailbox storage, and a few employees are reaching that cap and getting warnings about their mailbox being full. I'm thinking about backing up their emails to a .pst file, deleting the emails from their cloud storage to free up space, and then they can just let new emails come in. It seems straightforward, but I'm concerned about whether this is a safe and reliable strategy. I really don't want to be the person who mistakenly deletes an important file or email during this process! So here's the plan: export emails to a .pst, clear them from the cloud, and re-import if needed. Does this approach sound reasonable to everyone? Any insights would be appreciated!
4 Answers
Consider using the online archive feature; it offers 100GB across the mailbox and archive combined. Plus, you can set retention policies to automatically manage older items, which saves everyone a headache in the future!
I think backing up to a PST isn't the best route. Having a 50GB PST file can lead to issues down the line; they can get corrupted or just make things messy. Instead, consider creating an archiving policy and utilizing Exchange's online features. It might prevent complications.
Honestly, the best solution is to encourage users to clean up their mailboxes regularly. Many users forget that even deleted items still take up space if they linger in the delete folder. So, maybe a gentle push to train them on email management could go a long way.
I've moved away from using PST files completely. They’re not reliable, especially when you deal with large file sizes like that. Instead, I'd recommend setting up an in-place archive; it can automatically take care of older emails without the headache of managing PST files.
Absolutely! Users often complain about PSTs too. It's more efficient in the long run to automate the archiving instead.
For sure! Sometimes, just giving them a deadline to confront the clutter can do wonders.