Hey everyone, I'm trying to figure out how to retain emails that I've deleted for a year. It seems like a reasonable goal, but I'm a bit stuck on the options available. I considered a compliance policy, but it looks like that would delete emails from all folders after a year, not just the deleted ones. The other option is managing retention with mailbox retention management (MRM), but if an email is removed from the deleted items, it goes to recoverable items for only 14 days before disappearing. Even adjusting that retention only lets me extend it to 30 days max. That leaves me wondering if the only solution is to put a litigation hold on the mailbox, which feels like overkill. Any suggestions?
5 Answers
It sounds like you're on the right track! A legal hold is often the best way to retain emails for as long as you need, though I get that it can feel excessive. It’s really more suited for specific situations, so if you need broad retention, you might want to explore other tools or solutions designed for email archiving.
You might also want to check out Veeam. They have solutions that help with email retention, especially if you're using Office 365. It's worth a look if you're looking for specific backup features.
Mimecast might be worth considering, too. They pretty much keep everything forever, which could simplify your life a lot.
We use Spanning for Office 365 backups specifically for this. It allows us to retain emails longer, and that's been super helpful!
Thanks mate! I was really starting to feel overwhelmed.
Archive policies could be an option here too. They let you retain emails based on certain parameters without just relying on compliance policies. Look into that!
Totally agree! It does feel a bit over the top for everyday use, but at least your emails will be safe.