Hey everyone! I'm feeling a bit lost and could really use some guidance. We've been using personal OneDrive accounts for file sharing and collaboration, but things have become quite messy lately, and we're facing some difficulties. My boss typically uses OneDrive for all company files, and I've been logging into his account, which means we have multiple devices (about 7 or 8) sharing the same account. Now, we have three different OneDrive accounts for three separate businesses, all connected to this one account along with partners and other important contacts.
Do you think we need to switch to a proper file server? I'm assuming something cloud-based would be best, but I'm quite overwhelmed by all the jargon I've been coming across. I really appreciate any suggestions, especially since I'll be the one setting it all up and managing it. Thanks a lot!
5 Answers
If you don't have too many users, self-hosting something like Nextcloud could be a good fit. I've been using it for a small team and it works smoothly without any significant issues.
SharePoint is definitely the way to go! You can create a team in Microsoft Teams, and your SharePoint setup will integrate seamlessly there. Just add the folks who need access, and you're good to go!
Sounds easy enough! Thanks for confirming that.
I recommend checking out Microsoft 365 and using SharePoint. It's a great way to set up a team space where you can easily share files just like you do with OneDrive, but it keeps everything organized and manageable.
I've heard about SharePoint but was under the impression it's not a file server per se?
SharePoint can handle your needs pretty well since it runs on top of OneDrive for Business. But keep in mind that each SharePoint site has a 100GB storage limit, so plan accordingly if you have a lot of data. It might also be worth looking into role-based access controls to keep everything secure.
That's a good point! Would this mean I'd have to set up different logins for users in OneDrive?
You should consider setting up a SharePoint site; it shows up as another drive in Windows File Explorer so you can manage it just like your personal folders. Azure Files might be more advanced than what you need right now, so I’d stick with SharePoint.
Perfect! That sounds manageable, thank you!
Thanks! I'll definitely look into that option.