I'm feeling a bit overwhelmed with how much we're spending on managing our remote employee assets. I started out small, but now that my company has grown significantly over the last decade, the costs are piling up. I'm currently handling the buying of boxes, printing labels, paying for shipping, and tracking shipments. It's becoming too expensive and time-consuming. To get a better idea of what others are doing, how much are you spending managing assets for remote employees? And is there a more efficient way to handle this?
5 Answers
My company uses AssetSonar to manage tracking for ownership, shipments, and returns—all in one place. While it didn't lower our costs, it significantly reduced the amount of back-and-forth communication. It was a game changer to integrate it with our onboarding and offboarding processes so that nothing falls through the cracks.
Looking at vendor options, my clients are spending an average of $35-55 per device for imaging and shipping. Plus, they often offer free warehousing, which reduces hassle.
We recently implemented a device-as-a-service model, using a provider like Hofy or Firstbase. They handle everything from procurement to shipping and even returns. The cost is a bit higher than buying outright, but when you factor in the time and logistics, it ends up being cheaper when shipping high volumes—around 50-100 devices per quarter.
For shipping, consider dropping directly from the OEM to the employee. Companies like Dell and Lenovo can preload images and ship it straight to them. This way, you skip the whole receiving and re-shipping process, which saves tons of time.
Honestly, IT should just focus on getting the laptops shipped back once someone leaves. Let employees keep the docking stations, monitors, and other accessories since those are usually cheaper and easier to replace.
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