I'm curious about how different organizations handle asset management across their entire lifecycle, whether it's IT equipment, vehicles, facilities, or other types of assets. Do you use spreadsheets, ERP systems, or specialized management tools? What methods have proven effective in your experience? Also, what challenges do you frequently encounter in areas like procurement, tracking, maintenance, or end-of-life disposal?
11 Answers
I utilize an ERP system for financials like depreciation, but for hardware tracking, I use SnipeIT and PDQ Inventory for software.
We primarily utilize ServiceNow's Configuration Management Database (CMDB) for our asset tracking.
Are you talking about specific asset management tools?
For financial management, we use an ERP system. However, all other asset details automatically feed into GLPI through an agent or SNMP, which simplifies things a lot.
We’re using a tool called Starhive, and it’s worked out pretty well for us!
I built a custom solution using MS Forms, Power Automate, and Excel. It's comprehensive, covering the whole asset lifecycle from procurement to disposal. It even lets the finance team input insurance information. After a lot of effort, it’s pretty close to perfect now!
We're in the early stages of implementing proper asset management and have created a SharePoint list based on Microsoft's 'asset management' template. It's integrated with our UEM and hardware vendor systems for seamless management, but the key is having someone oversee it to ensure everyone follows the processes.
In our Mac-oriented environment, we sell devices off as soon as they can't update to the latest iOS or macOS.
In my small setup, I rely on AssetTiger along with an Excel sheet. I track new devices and categorize them by age with a color system—from green for new to red for old. Typically, I replace network gear after about five years and user devices every 3-4 years.
We use ScalePad, which integrates with ConnectWise RMM to monitor workstation lifespans. It provides detailed specs, tracks purchase dates and warranty statuses, and can even send automated reports. We're standardizing our device replacements every three years, but you can tweak that if needed.
If you're looking for heavy hitters, ServiceNow's Hardware Asset Management (HAM) and Software Asset Management (SAM) are top-notch for tracking assets. Anyone here using it?
Exactly! Are you thinking of something particular, or are spreadsheets like Excel enough for you?