As we transition to a hybrid working model and gradually move resources to the cloud, I'm curious about how others are handling printers in 2025. What are the recommended replacements for traditional print servers now that many of us are adapting to new technologies?
10 Answers
I got creative and used Monopoly property names for our printers! Each printer has a name like 'Boardwalk' for the color copier. This way, users can easily identify which printer to use based on those fun names. Plus, when we replace a printer, the network share stays the same, so no need to update scripts.
Is this a joke?
I tried Universal Print too, but the lack of specific drivers for our Triumph-Adler was a dealbreaker. It's only got one generic driver, which isn't great for us. I'm on the lookout for other cloud solutions. Any recommendations?
We've migrated everything to Universal Print and I can't imagine going back. It's streamlined our process significantly!
Honestly, printers are still a pain, but these options make things less awful than before.
If we've got more than a few printers, I color-code them with tape for easy identification—a practical solution!
We lease our photocopiers and they include Papercut, which makes managing everything super straightforward. Don't have to deal with a local print server anymore, which is nice.
Do you still have a local print server at all?
We're using Papercut and it's been a game-changer. The best part is we only need to set up one printer for everyone. Users send their jobs to a virtual queue and can release them at any printer by swiping their badge. Plus, it supports Chromebooks now that Google killed off Cloudprint. We did consider PrinterLogic (now Vasion Print), but it ended up being too pricey for our needs.
I had some trouble with Papercut on my first login—it took several attempts to get in. Having a long password and a touchscreen wasn't fun! But I really like how it simplifies the printing process overall.
We're also running Papercut and love the find-me-printer feature. Just curious, how do you handle having a server to manage all those print jobs?
With low-volume printing, I'm using the Microsoft Universal Print option. Setting it up through Intune has made things so easy, and the staff can print to any site they need.
We switched to PrinterLogic, and it's been fantastic! I tried Papercut but can't recall why it didn't fit our needs. Since we totally ditched our print servers earlier this year, I've noticed no downsides. It's great having no central server to worry about, and I can track all print metrics easily.
Totally agree, this is the way!
I made the same switch to PrinterLogic. It’s way easier than self-hosting and provides so much useful data—no server hassles at all!
If you standardize with Xerox, they come with their Xerox Workplace Cloud solution, which works really well without needing local resources like Papercut does.
That's such a cool idea! I wish I would've thought of that in my old workplace.