I'm helping a client with their email setup and facing some challenges with Gmail and Google Workspace. They have about 5 email addresses linked to their own domain, which is currently hosted on Hostinger. The major frustration involves email signatures, which are proving tricky to keep consistent between desktop and mobile. Some features work on one platform but not the other, and overall, it feels outdated and too complicated. I'm on the hunt for a better email solution for their small business that would meet the following criteria: it must work with a custom domain, support around 5 mailboxes, be easy to manage, provide good signature control across devices, allow for normal sending and receiving of emails while managing multiple accounts, and preferably be compatible with common apps like Outlook. I'm open to switching away from Gmail if there's something better out there. What email platforms are you using for small businesses, and what do you recommend?
4 Answers
For small setups like yours, I'd recommend moving to Microsoft 365 and call it a day. Google Workspace works fine for personal emails, but its signature functionality is a hassle without extra tools. With M365, you can have a centralized signature policy that functions properly across all platforms—desktop, mobile, and web. It's straightforward but effective.
If you’re looking for better management of signatures, just stick with Google Workspace and throw in tools like Exclaimer or CodeTwo. They’re pretty affordable—around $.90 per mailbox per month. Just changing the provider might not solve the core issues you’re facing.
Microsoft 365 might be the way to go. Its interface is familiar, it's easy to use, and it works seamlessly across devices. Plus, for managing signatures, you can set up centralized controls which is much more reliable compared to Gmail. For a small business with about five mailboxes, this setup could be a real game changer.
Honestly, this sounds more like a training issue rather than a platform issue. Gmail can manage signatures without too much hassle. Maybe you should dig deeper into what exactly is causing the trouble for your client. If they want to switch to Outlook, then you might want to pivot to Microsoft email solutions instead.
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