We're a small after-school nonprofit with about 12 staff and around 160 to 180 teens each semester. We currently manage roughly 120 laptops alongside some tablets and desktops, but our device tracking is a bit chaotic, all kept in a messy Google Sheet. I'm exploring moving towards a proper IT asset management tool instead of continuing with spreadsheets. I've come across a tool called BlueTally that seems promising - it focuses on hardware management and has features like lifecycle logs and Intune/Jamf integrations, but most of its case studies are from larger organizations or universities. Considering our scale, which should reach about 150 laptops in a few years and our lack of full-time IT staff, do you think investing in a tool like BlueTally is worth it, or should I just enhance our current spreadsheet system and procedures?
3 Answers
As a small rural organization with 18 laptops, we make do with a simple spreadsheet, using color codes and regular physical counts. It's a low-tech solution, but it works for us without adding another login for staff.
Since you plan to increase the number of laptops, sticking with the spreadsheet or transitioning to something like Airtable or Notion might be a better fit. They're more like databases without being expensive. I also recommend checking out Starhive; they offer free licenses to non-profits, but might be overkill for your current needs. Happy to help if you feel up to giving feedback in return!
We use BlueTally and it does help with Intune, but honestly, it can be pricier than what you might need for just tracking laptops. It requires the team to stay on top of it for maximum effectiveness.
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