We've all experienced the chaos that comes with onboarding a new employee, right? Picture this: a manager submits a request to set up a new hire with the same access as Mike Jones from Accounting. The catch? Mike's had various roles, so it's tricky to know what access he currently has. How does your organization handle situations like this? What tools, processes, or workflows have you implemented to make onboarding and access assignments smoother?
5 Answers
We use a role-based access system where managers have to justify access requests for new hires. Plus, training is a must before any access is granted, which helps minimize issues.
If you're using an Entra Governance license, lifecycle workflows can really streamline onboarding and offboarding. If not, consider doing a detailed access review using PowerShell scripts or tools like AdminDroid for comprehensive user visibility.
We keep it straightforward—every access request must be documented by the manager. They're responsible for stating exactly what the new hire needs access to, so there's no guesswork involved.
Implementing a solid HR system can do wonders. It automates notifications to everyone involved in onboarding, so once I input a new hire's email, other team members can quickly set up their access.
I suggest ditching the idea of using current employees as templates. Rather, create role-based access templates to prevent the confusion of who has what permissions.
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