I run IT for an AI company with around 150 employees divided between the UK and US. As we've scaled, our previous systems of Google Sheets for tracking equipment and Slack or Jira for requests have become chaotic. I often end up manually ordering supplies from Amazon or CDW, and while I've set up Airtable to manage inventory, I forget to update it because I'm too busy onboarding new hires. My team uses Notion for documentation, and finance oversees payments, but I'm managing every request for monitors, laptops, and other equipment, often dealing with late deliveries and duplicate orders. I'm seeking a straightforward solution that can streamline this process without adding another system I have to constantly oversee. Has anyone found a platform that actually works?
6 Answers
Reftab could also be an option worth looking into; it might suit your inventory management needs as well.
What it's really about is establishing a solid process with no exceptions. Set clear procedures for both onboarding and offboarding, and automate what you can. Keeping stock for essential equipment and ordering more just before you run low also helps a lot.
For sure! Having a stockpile reduces the anxiety of running out of essential items.
It sounds like you're caught in the chaos of scaling, and I totally get that! One of the biggest things you need is a self-service system—one that allows team members to order what they need without always coming to you. Look for something that can integrate well with your current finance and HR systems to avoid it just becoming another tool you have to manage. If you can automate asset tracking and allow for simple requests, that’d save you so much hassle in the long run!
Absolutely! It’s key to have a process, so when someone requests an item, there’s a set checklist to follow. Automating as much as you can helps a ton.
Exactly! A streamlined system reduces headaches for everyone and ensures you’re not the bottleneck in the process. Definitely worth exploring!
You might want to consider InvGate Insight. It’s affordable and integrates well with other tools. Just make sure it actually works with finance and HR tools, and isn’t overly focused on just asset tracking.
I’ve heard some legacy vibes with InvGate, so I’m curious about its performance in the field.
That’s good to know! Do you have experience with it compared to other platforms?
Consider exploring Siit ITSM. It could help you solve those disjointed workflows that are impacting your productivity. It's designed to improve internal processes and may be an ideal fit for your needs.
Have you checked out Setyl? It's built for mid-sized companies like yours—over 100 employees. It combines IT asset and software management, plus integrates with systems like Jira and various resellers. It has features for onboarding/offboarding and lifecycle management, which could really help alleviate the chaos you’re experiencing!
That sounds promising! Do you support tracking multiple items, like inventory management for things like USB sticks?
Also, where is your data hosted? Just checking if it’s a cloud service or not.
Right? If you set those processes now, they’ll pay off later as you scale!