What’s the Best Way to Set Up Printing for Tenants and Guests?

You might want to try Princh! They offer a per-building pricing model which can be more budget-friendly. Users can upload documents straight to their website without needing an app. Just place a QR code on your printer; when guests scan it, they’re directed to the upload page. I’ve been using this in my public library, and it’s made things way smoother—what used to require daily assistance now only needs a couple of checks a month for the more confused users.

Will guests be billed for their prints? If so, you'll need to monitor page counts. For security, create a separate VLAN for your business and individual VLANs for each guest company. Make sure your printers are also on their own VLAN, allowing access only for printing purposes. You might need to enable mDNS and IGMP snooping to help with printer discovery across VLANs.

Look into other solutions that support follow-me printing but allow for temporary access. This means after a specified time, the guest accounts can be automatically removed. It’s a smart way to control access without worrying about lingering accounts.

First, I suggest putting that floor on its own VLAN for better security. Then, establish a separate print server with non-domain credentials for users on that VLAN. Make sure you enable auditing to track usage and manage billing. Generally, printers don’t care who is sending jobs, as long as the IP address is allowed. Just ensure the print server is accessible only from that VLAN!