I recently had to update our company email signatures because of a logo change. Our marketing team created a new signature using Google Docs, but when our non-IT staff tried to use it, they went through a convoluted process: downloading it as a Word document, converting it to PDF, uploading it to SharePoint, and copying from the PDF into the Outlook signature editor. That didn't work, obviously. When I downloaded the HTML version directly from Google Docs, the code was a mess—filled with unnecessary tags and over 60,000 characters long. So, I rewrote it neatly in Notepad++, making a signature that's only 48 lines with embedded images. I placed it in the correct signatures folder, but Outlook just ignored it. I had to make dummy RTF and TXT files just to get it to work. Now management expects all users to tweak the HTML to replace names and phone numbers, but I worry nobody will do that. Even copying and pasting my clean HTML results in Outlook stripping out links, causing signatures to bloat. How do others manage signature deployment company-wide? Are there any tools that can help?
4 Answers
We switched to Exclaimer too. It’s not perfect, but it's way less of a hassle than what you're doing. Everyone's happy and it makes adjustments simple whenever someone changes titles.
If you're looking for alternatives, Code Two works flawlessly as well. Might be worth checking out alongside Exclaimer!
You should definitely look into Exclaimer. It's a lot easier than doing all that manual work. Plus, it keeps everyone’s signatures consistent and avoids the headaches you're having now. Just set it up once and let it run!
And yeah, management should consider something like that given the time crunch you're under.
Yeah, signatures don't need to be complicated or fancy. A simple design usually works just fine for most companies!
Honestly, I’ve heard a lot of people recommend Exclaimer at this point. If it's that much easier, it might save you a ton of time!