I'm onboarding a new customer who has less than 25 users and currently lacks a shared file storage solution. They want a centralized place for their data, and while they don't have a physical server, cost isn't a concern. They're expecting to grow slightly—maybe adding 10 more users in the next year or two. Given this situation, would it make sense to set up a domain and file server, or should I just guide them towards a solution like SharePoint? Is there any real benefit to installing a physical server in 2025 if they don't have specific needs like QuickBooks or any other server-based applications? Just as a note, they're currently using Google Workspace.
5 Answers
If their data privacy is a concern, on-prem might still be the better option, especially if they handle sensitive information. But for most small businesses without specialized needs, running in the cloud is usually the way to go these days.
Physical servers are definitely still in the picture, but their necessity really hinges on the specifics of the client's operations. If they need total control over their data—say, due to regulations or specific types of sensitive data—then an on-prem solution might make more sense.
Exactly. It really comes down to the client's work and IOPS needs. If they’re dealing with CAD files, for example, that changes the dynamics for storage.
I’d say it depends on what they need. If they’re working with large files and need low latency, on-prem could make sense. For a small team with lighter file needs, cloud solutions like OneDrive and SharePoint are usually sufficient without the overhead of a physical server.
Good point. A NAS could be a good middle ground too if they want a bit of both worlds.
For a small setup, definitely consider M365 Business Premium. It streamlines everything for administrative tasks, and you can set them up to use SharePoint for collaboration. Unless they have legacy apps needing a server, going fully cloud can simplify things a lot.
I like that idea! I need to dig deeper into Intune and Autopilot features to manage this effectively.
I’d recommend going with SharePoint and possibly Azure services. Unless they deal with large files or specific software needs, there's really no need for a physical server these days. If they need storage, maybe set up a NAS instead. Plus, being on Microsoft Business Premium could be beneficial, around $22 per user/month. Embrace the cloud!
Totally agree, especially because managing on-premise can be a hassle these days. SharePoint is a solid choice.
What about privacy and control? Some firms prefer to keep data on-premise to mitigate cloud exposure.
Right! It’s about balancing needs with what's available. If they’re okay with cloud security, it simplifies infrastructure.