I'm in a bit of a tough spot and could use some advice. Inherited a situation where we've got several high-value devices, each costing around $30,000, and they're currently being tracked using AirTags linked to one employee's personal Apple ID. Now, they want me to set up a shared account so multiple people can track these devices, but I'm really hesitant about that arrangement. Before things spiral out of control into a shadow IT mess, I need to come up with a more secure and effective solution.
Here's what I'm working with:
- The equipment is briefcase-sized and stored in cases.
- They have zero network connectivity; they're just these expensive pieces of hardware.
- The devices move between various locations like warehouses, client sites, and offices.
What I'm looking for:
- Multi-user access without shared credentials.
- Location tracking on demand (no need for geofencing or history).
- Must work indoors and outdoors.
- Actual enterprise support.
Bonus points if it has:
- A centralized dashboard.
- An audit trail.
- Not linked to anyone's personal account.
I've already thought about some options like Tile Pro, but it still has that shared account issue, and GPS trackers seem like overkill with poor battery life. Any suggestions?
3 Answers
Honestly, setting up a shared account isn't that complicated, and I don’t see why you’re stressing over it. Just tell your team how to use it properly, and it should be fine. You could use a password manager to share credentials easily, and lay down the rules about how and when to track the devices. No need to go for more complex systems unless absolutely necessary.
You might want to check out some dedicated GPS tracking devices that are made for asset tracking. Something like the battery-powered options from AnyTrack could be a good fit. These solutions usually handle the security and multi-user access without tying everything to personal accounts. Just make sure to clarify if your devices will travel internationally or stay within the country, as that might affect your options.
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