I'm a solo admin gearing up for my first office move that involves around 30 workstations, several hot desks, and two conference rooms. The moving company is supplying crates and large Ziploc bags, but I want to clearly define responsibilities so that I'm not stuck doing it all alone at the last minute. How do you typically handle these tasks? Specifically: 1. Should the end users unplug their own mice, keyboards, and docking stations, or is it better for IT to take care of it to prevent loss or damage? 2. What about dual monitor stands? They can be tricky to unmount; does IT usually handle those? 3. For wall-mounted TVs in the conference rooms and lobby, is it standard for IT to unmount these, or should the moving company do it? Any lessons learned or tips you wish you'd known before your own office move would be greatly appreciated!
3 Answers
I usually recommend having the end users handle unplugging their own peripherals. It keeps your responsibility clear, but do have a plan in case some need help. As for the monitor stands, I’d definitely say IT should manage those because they require some care. Wall-mounted TVs? I’d let the moving company handle that—they're heavy and tricky to manage alone. You’ll want to set clear expectations with your team about what they need to pack up and what you're handling. Also, I'd suggest having a spare kit of cables ready for the first day in the new office—you never know what might get lost in the move.
From my experience, letting end users pack their personal items tends to save you from dealing with awkward situations later. For heavier items like dual monitor stands, it's definitely safer for IT to take that task. And as for those wall-mounted TVs, I advise leaving that to the professionals. Make sure to communicate a realistic plan to everyone involved, including timelines, so everyone knows what to expect.
When I managed a similar move, we labeled everything and had users bag their personal electrical items. This helped reduce confusion and made it easier for us to set up at the new place. About the peripherals—you can ask users to pack their own items, but make sure to have extra kits available just in case someone forgets something. Regarding heavy or delicate equipment, it's best to let the movers handle those to avoid any potential damage.
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