I'm looking for a solution to sync procedural documentation to specific Windows 10/11 workstations. We need these documents stored locally so that if the network goes down, users can still access them. Right now, we have about 22GB of documents that need to be distributed, and while I've set up a system using SCCM and robocopy for syncing, I'm being asked to find a more nuanced solution. It would be great if the document control team could manage which documents go to which sites without creating overly complicated scripts. Since we have multiple users per workstation, I'm cautious about using OneDrive as it could lead to redundant data storage on shared machines. Any suggestions on software or methods that could facilitate this?
4 Answers
You might want to consider using Group Policy Objects (GPO) to manage document distribution. You can create GPOs that copy the needed folders to workstations based on their Organizational Units (OUs). This way, you can set up separate repositories for different groups, and it should simplify the syncing process.
BranchCache could be a potential option depending on your environment's structure. It might help with local caching of documents without needing extensive software solutions.
Instead of a huge software overhaul, have you thought about enhancing your existing system? You could set up GPOs that create scheduled tasks running a modified version of your script to only copy documents that are needed for each workstation. This way, it remains automated without user intervention.
If you're looking for a dedicated solution, it could be useful to explore a Document Management System (DMS) or SharePoint. Syncing such a large amount of data through GPO could be cumbersome, and depending on your needs, you might also want to consider if you're looking for a two-way sync capability.
That's a good point! A DMS could really streamline everything. I'll see if that's something we can implement.
That's an interesting idea! Keeping it automated would definitely help minimize errors and ensure that everyone has what they need without any extra hassle.