I'm trying to set up a workflow that sends documents from Jotform to SharePoint using Power Automate and I'm navigating the licensing. We plan to send 10 to 20 documents daily, each around 0.1 MB. I'm still getting the hang of Power Automate after a few days of use. Here are my questions: 1) Is the Power Automate *Process* licensing meant for processes not tied to a specific user, like IT-centric tasks that should remain operational even during employee turnover? 2) I know assigning a Power Automate *Premium* license is straightforward, similar to granting an E3 or E5 license. How does the licensing work with *Process*? Is it tied to a service principal instead of a user account? 3) Lastly, do I need *Hosted Process* for my use case? It seems like only sending 20 small documents per day wouldn't require that, right?
1 Answer
Licensing can be pretty complex with Power Automate, but generally speaking, you get some basic automation for free. You typically need to pay for premium features or if you're building custom applications for user interaction. As far as I know, the basic version should be free, and you can create flows already. For premium usage, you'd purchase specific capacity licenses for those flows. Check out the Microsoft documentation for all the details on this!
So, would those capacities still link to a user account then?